9 Best Invoicing and Billing Software for Small Businesses in 2025
9 min read
Running a small business comes with plenty of challenges, but one area that often causes headaches is managing billing and accounting. For many business owners, juggling invoices, tracking payments, and ensuring accurate records is time-consuming and frustrating. Small mistakes in invoicing can lead to delayed payments, cash flow issues, and strained relationships with clients.
That’s why having reliable invoicing and billing software is a game-changer. These tools help save time and reduce errors, automate repetitive tasks, and help you maintain a clear financial overview of your business.
In this article, we’ll introduce the 9 invoicing and billing software solutions for small businesses in 2025, each designed to smoothen your financial management and give you more time to focus on growing your business.
Top 9 Invoicing and Billing Software for Small Businesses
1. FreshBooks
FreshBooks is a cloud-based accounting and invoicing software designed primarily for small businesses, freelancers, and self-employed professionals. It simplifies financial tasks such as creating invoices, tracking expenses, managing time, and accepting payments, all from a user-friendly platform.
With FreshBooks, users can generate professional invoices in minutes, automate recurring invoices, and send payment reminders to clients. The software also includes features for tracking project time, managing team collaborations, and generating financial reports like profit and loss statements.
Key Features:
Customizable invoices with your branding.
Automated payment reminders to reduce late payments.
Expense tracking and time tracking for project management.
Multi-currency and multi-language support.
Pricing:
Plans start at $19/month, with a 30-day free trial available.
Why Choose FreshBooks?
Its integration with popular tools like PayPal, Stripe, and Shopify makes it an excellent choice for businesses of all types.
2. Zoho Invoice
Zoho Invoice is a cloud-based invoicing software designed to help small businesses, freelancers, and entrepreneurs create and manage invoices. Part of the Zoho suite of business tools, it’s known for being user-friendly, customizable, and packed with features to simplify billing and payment processes.
With Zoho Invoice, you can create professional invoices, send them to clients, and track payments. It supports multiple currencies and languages, making it a great choice for businesses with international clients. The software also includes features like automated payment reminders, recurring invoices, and time tracking for project-based billing.
Key Features:
Customizable templates and recurring invoices.
Client portal for real-time invoice tracking.
Tax handling and multi-currency support.
Integration with Zoho’s suite of business tools.
Pricing:
Completely free, with no hidden charges.
Why Choose Zoho Invoice?
If you’re just starting and need a reliable, zero-cost solution, Zoho Invoice is unmatched in its value.
3. QuickBooks Online
QuickBooks Online is a cloud-based accounting software developed by Intuit, designed to help small businesses, freelancers, and entrepreneurs manage their finances better. It's one of the most popular accounting tools on the market, offering a wide range of features to handle everything from invoicing to expense tracking and tax preparation.
With QuickBooks Online, users can create professional invoices, track payments, and manage cash flow with ease. The software also allows businesses to connect their bank accounts and credit cards for automatic transaction syncing, making bookkeeping faster and more accurate. It provides robust reporting tools, including profit and loss statements, balance sheets, and sales reports, to give businesses a clear picture of their financial health.
Key Features:
Custom invoice creation and tracking.
Automated reminders for overdue payments.
Integration with banking and payment gateways.
Advanced financial reporting tools.
Pricing:
Starts at $30/month, with frequent discounts and promotions available.
Why Choose QuickBooks Online?
Its robust accounting features make it a one-stop solution for growing businesses.
4. Wave
Wave is a free, cloud-based software designed to help small businesses, freelancers, and entrepreneurs manage their finances. It offers a suite of tools for accounting, invoicing, and receipt tracking, making it a popular choice for businesses with tight budgets.
With Wave, users can create and send invoices, track payments, and monitor expenses in real-time. The software also allows you to connect your bank accounts and credit cards, automatically importing transactions to simplify bookkeeping. Its accounting features are easy to use, even for those without an accounting background, providing insights like profit and loss statements, balance sheets, and cash flow reports.
Key Features:
Unlimited free invoices and customizable templates.
Automatic payment reminders.
Integration with payroll and accounting tools.
Real-time invoice tracking and reporting.
Pricing:
Free invoicing and accounting for the basic plan and $16 per month for the Pro plan.
Why Choose Wave?
Wave stands out for its combination of free features and ease of use, making it perfect for startups.
5. Bill.com
Bill.com is a cloud-based accounts payable and receivable automation platform designed to help businesses with their billing, payments, and financial operations. It’s primarily used by small to mid-sized businesses to automate tasks like invoicing, payments, and cash flow management, making it easier to handle financial processes accurately.
With Bill.com, businesses can send and receive invoices electronically, approve payments, and integrate with accounting software like QuickBooks, Xero, and NetSuite. The platform allows users to schedule payments, track outstanding invoices, and set up automated reminders for overdue bills, reducing the time spent on manual tasks and minimizing errors.
Key Features:
AI-powered invoice data capture.
Automated workflows for approvals and payments.
Integration with popular accounting software like QuickBooks, Netsuite, and Xero.
ACH, credit card, and international payment support.
Pricing:
Starts at $39/month, depending on features and user access.
Why Choose Bill.com?
For businesses handling complex billing workflows, Bill.com offers unmatched automation.
6. Xero
Xero is a cloud-based accounting software designed for small to medium-sized businesses. It helps business owners manage their finances by offering tools for invoicing, expense tracking, payroll, and financial reporting, all in one platform. Xero is known for its user-friendly interface, making it accessible even to those without extensive accounting knowledge.
With Xero, users can create and send professional invoices, track payments, and reconcile bank transactions automatically. The software also allows businesses to manage payroll, pay bills, and generate financial reports such as profit and loss statements, balance sheets, and tax returns. Xero's real-time data syncs across devices, enabling business owners to access their financial information from anywhere.
Key Features:
Customizable invoice templates.
Automated invoice reminders and recurring billing.
Expense tracking and bank reconciliation.
Mobile app for invoicing on the go.
Pricing:
Plans start at $29/month with a 30-day free trial.
Why Choose Xero?
Its user-friendly interface and wide range of integrations make it a great choice for small business owners.
7. Paymo
Paymo is a project management and work collaboration software designed to help businesses, especially small to mid-sized teams, streamline their workflow and manage tasks efficiently. While it's known for its project management features, it also includes invoicing and time-tracking tools that make it ideal for service-based businesses and freelancers.
With Paymo, users can manage projects from start to finish by creating tasks, assigning them to team members, and setting deadlines. The software also allows you to track time spent on each task, helping teams stay on top of productivity and billable hours. Paymo’s time tracking feature integrates directly with its invoicing tool, so users can easily generate invoices based on the time logged on specific projects or tasks.
Key Features:
Time tracking integrated with invoicing.
Task and project management features.
Recurring invoices and payment reminders.
Detailed financial reports.
Pricing:
It starts at $9.9/user/month, with a free version.
Why Choose Paymo?
Its project-focused features make it a top choice for agencies and service-based businesses.
8. Invoice Ninja
Invoice Ninja is a cloud-based invoicing and billing software designed for freelancers, small businesses, and entrepreneurs. It offers a range of features to help users create and manage invoices, track payments, and help with their financial operations.
With Invoice Ninja, users can quickly generate invoices, quotes, and estimates. The software supports recurring billing, automated reminders, and a variety of payment gateways like PayPal, Stripe, and others, making it easier to collect payments online. Invoice Ninja also offers time tracking and expense management tools, which are particularly useful for service-based businesses that need to bill clients based on hours worked or project expenses.
Key Features:
Unlimited clients and invoices on the free plan.
Time tracking and expense management.
Self-hosted option for complete data control.
Integration with over 40 payment gateways.
Pricing:
Free plan available; paid plans start at $12/month.
Why Choose Invoice Ninja?
Its open-source nature and extensive features make it a favorite among tech-savvy business owners.
9. Square Invoices
Square Invoices is an online invoicing tool offered by Square, a popular payment processing platform. It allows businesses, freelancers, and service providers to create, send, and manage invoices quickly and easily, while also accepting payments online. Square Invoices is particularly known for its simplicity, making it an ideal choice for small businesses and entrepreneurs.
With Square Invoices, users can create professional invoices with customizable templates, add logos, and set due dates. The software also supports recurring invoices, allowing businesses to automate billing for subscription-based services or regular clients. Square Invoices integrates directly with Square's payment processing system, enabling businesses to accept payments via credit card, debit card, and even digital wallets like Apple Pay and Google Pay.
Key Features:
Professional, customizable invoice templates.
Integration with Square’s payment processing.
Recurring invoicing and payment scheduling.
Real-time tracking of payments and invoices.
Pricing:
Free to use; processing fees apply for payments.
Why Choose Square Invoices?
For businesses already in the Square ecosystem, it’s an effortless way to manage invoicing.
Conclusion
The right invoicing and billing software can transform how your business handles payments, improve cash flow, and increase client relationships. Each of these tools is designed to simplify the invoicing and billing process, reduce human error, and improve cash flow by ensuring that payments are tracked, invoices are sent on time, and reminders are automated.
By adopting one of these tools in 2025, small businesses can gain better control over their financials, improve accuracy, and focus more on growing their core operations. The key is to assess what features are most important for your business, be it automated reminders, multi-currency support, or integration with other business systems—and choose a solution that aligns with your long-term goals.
Let Kwikpik Handle Your Deliveries While You Focus on Invoicing and Growing Your Business
Once you've made your choice on the invoicing software that suits your needs, you'll need a reliable delivery service to deliver items to your customers. And just for the record, no one does it better than Kwikpik.
We are one of the best delivery services in Nigeria, providing reliable solutions for businesses and individuals. We provide insurance and packaging services, ensuring that items are protected during transit. This added security is a big draw for businesses and customers shipping valuable or fragile items.
As a company, we are committed to offering competitive pricing with no hidden costs, making it an attractive option for businesses of all sizes, as well as individuals who want reliable delivery without breaking the bank.
Some key features of Kwikpik include:
On-demand package delivery: Reliable local delivery with multiple vehicle options, including bikes, cars, and trucks.
Farm-to-table logistics: Delivers fresh farm produce directly to customers.
Food and grocery delivery: Integrates with ease with local vendors into its platform.
Payment: Includes support for digital wallets and multiple payment gateways.
On-Demand Ride-Hailing: Offers affordable and prompt ride-hailing services, ensuring users can reach their destinations.
To learn more about how Kwikpik can help you with your online deliveries, visit our website.
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